Powerful, not overpowering
Up and running in minutes, built around how DJs and event companies actually work.
Capture & convert leads
Turn website visitors into booked events.
Availability Checker
- •Prospects check your real-time availability from your website
- •Embed a date-check box on any page, mobile friendly
- •Block out dates, ranges, days or months you're unavailable
- •Dates black out automatically when you book an event
- •Optional email alerts and stats on your most popular dates
- •Date-check limits help deter competitors
- •Spam protection on every inquiry
Contact & Message Forms
- •Custom questions and your own drop-down options
- •Inquiries arrive instantly by email and optionally text
- •Calendar and contact attachments with every inquiry
- •Custom auto-responder to every prospect
- •Connect to thousands of apps via Zapier
- •Every submission is saved to your Gigvio account
Prospect Management
- •Track every lead through your pipeline
- •Follow-up reminders so no lead goes cold
- •Convert a prospect to a booked event in one click
Instant quotes
Let clients price their own event, 24/7.
Instant Quote
- •Prospects build a live price quote on your website
- •Your own packages, add-ons, descriptions, prices and photos
- •Automatic surcharges or discounts by date or day
- •Flat-rate or hourly packages with overtime rates
- •Deposits as a flat amount or percentage
- •Travel charges based on driving distance
- •Promo codes for tracking or discounts
- •Show a full breakdown, final price or cost per guest
- •Packages filtered by event type
Contracts & payments
Get signed and get paid without chasing.
Payment Gateway
- •Secure online payments via Stripe, Square or PayPal
- •Optional card fee and buy-now-pay-later options
- •Automatic receipts and payment notifications
- •Payments applied to the event balance automatically
Custom PDFs & E-Signatures
- •Contracts, invoices and documents from your templates
- •Legally binding electronic signatures
- •Auto-filled with event and client details
Financial Management
- •Track deposits, balances and overdue payments
- •Revenue reports by month and year
- •Recent payments on your dashboard
Client planning portal
Everything your clients need, in one login.
Event Portal
- •Clients log in to view details, pay and sign
- •Message you directly from the portal
- •Fully linked to their event
Planning Forms
- •Ready-made forms for weddings, corporate, mitzvahs, parties and schools
- •Edit them or build your own from scratch
- •Clients save progress and finish later
- •Get notified when forms are completed
- •Lock forms a set number of days before the event
- •Print or PDF to take to the gig
Event Timelines & Surveys
- •Build the run of show with your client
- •Share timelines with staff and vendors
- •Post-event surveys to collect reviews
Music & requests
Plan the soundtrack together.
Music Playlist & Search
- •Clients search and pick songs for special moments
- •Must-play and do-not-play lists
- •Playlists sync to Apple Music and Spotify
Guest Requests
- •Guests suggest songs before the event
- •Approve or skip requests from your account
Booth Mode
Run the night from the booth, moment by moment.
Live event-day playback
- •Every special dance and moment in order
- •Tap to play on Apple Music or Spotify
- •Planning notes right where you need them
- •Jump to the next moment with one tap
Run the business
Your calendar, staff and admin under control.
Event Management & Calendar
- •Every event, client and detail in one place
- •Day, week and month calendar views
- •Calendar sync to your phone
Staff Management
- •Assign DJs, MCs and crew to events
- •Staff see their schedule and event details
- •Track staff pay per event
Automated Emails & Texts
- •Payment reminders, planning nudges and thank-yous
- •Triggered by dates and event milestones
- •Your own templates and branding
Statistics & Admin
- •Bookings, revenue and lead source reports
- •Your logo, colors and business details
- •Team accounts with permissions
